Which of the options is a benefit of using separate files for student records?

Using separate files for student records enhances accessibility and management of student information in several ways. This approach allows for organized categorization, making it easier to locate specific records when needed. For instance, if student files are organized by criteria such as surname, subject, or enrollment year, administrative personnel can quickly find and retrieve the necessary information without sifting through a single, cluttered document.

In addition, separate files facilitate better data management practices since each file can be maintained, updated, or reviewed independently. This minimizes the risk of errors that may arise when managing a large volume of data within a single document, as distinct records can be easily monitored for accuracy and completeness.

Furthermore, accessibility is improved because multiple personnel can access different student files simultaneously, fostering a more collaborative work environment. Specific information can be safeguarded by assigning access rights, ensuring that sensitive data remains protected while still being manageable.

In contrast, the other options present limitations. For instance, while separate files might help reduce paperwork in some instances, this benefit greatly depends on how the records are managed. Simplifying the filing for financial documents does not inherently relate to managing student records, and eliminating the need for a filing system is counterproductive, as a system is essential for organized data storage and retrieval